PURPOSE

To oversee the Authority’s records (both paper and electronic) from their creation and preservation through to disposal. 

DUTIES AND RESPONSIBILITIES

1. Manage the Authority’s registry and records centre 
2. Develop and implement an efficient and effective records management system;
3. Provide access to accurate records for a range of operational and strategic purposes 
4. Ensure that legal obligations are met for the creation and retention of both paper and electronic records. 
5. Store, arrange, index and classify records;
6. Facilitate the development of filing systems, and maintaining those to meet administrative, legal and financial requirements;
7. Implement retention and disposal schedules;
8. Oversee the management of electronic and/or paper-based information;
9. Setting up, maintaining, reviewing and documenting records systems;
10. Advising on and implementing new records management policies and classification systems;
    

PERSON SPECIFICATIONS

Qualifications 

• Honors Bachelor’s Degree in Records and Information Management, Library and Information Management from a recognized University 
• A post graduate qualification in records and information management is an added advantage 

EXPERIENCE

• At least 3 years’ relevant working experience as a Records Officer or its equivalent in a reputable organization preferably a public sector institution.
• Training and experience in use/ application of Electronic Database Management System will be an added advantage 

COMPETENCIES 

Technical 

• ICT 
• Electronic Document Management 
• Planning and organizing 
  

Behavioral 

• Communication skills (oral and written)
• Customer care skills
• Interpersonal skills